This is a real, ready-to-use spreadsheet template — 14 columns covering identification, condition, location, cost, price, and sale outcome for a resale item, with two example rows already filled in to show the format.
Reseller inventory spreadsheet template (.csv)
Opens in Excel, Google Sheets, or Numbers. Includes two example rows — delete them before adding your own inventory.
Download reseller-inventory-spreadsheet-template.csvTemplate preview (2 example rows)
| SKU | Item Name | Category | Condition | Location | Purchase Cost | Asking Price | Date Acquired | Status | Platform(s) | Date Listed | Date Sold | Sale Price | Notes |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| APPL-26-0001 | Washer, tested working | Appliances | Good | A2-03 | 25.00 | 120.00 | 2026-06-01 | listed | Facebook Marketplace | 2026-06-03 | Runs a full cycle, minor scuff on top | ||
| FURN-26-0002 | Mid-century dresser | Furniture | Fair | B1 | 40.00 | 185.00 | 2026-06-05 | sold | Facebook Marketplace | 2026-06-07 | 2026-06-15 | 170.00 | One drawer runner needs adjustment |
Field guide
- SKU — the item's permanent identifier, assigned once at intake and never reused. See the SKU-system guide for the format used above.
- Item Name — a short, clear description, not the full listing title.
- Category / Condition — kept as short, consistent values (a fixed list you reuse) rather than free-text that drifts over time.
- Location — the current storage location ID (see the bin-and-shelf guide) — update this every time the item physically moves.
- Purchase Cost — what you paid, excluding later prep/repair costs, which belong in your expense tracking instead.
- Asking Price — your current listed price, not your original target or your walk-away minimum.
- Date Acquired — when you got the item, not when it was listed.
- Status — a small fixed set of values (e.g. intake, queue, listed, pending, sold, archived) rather than free text.
- Platform(s) — where it's currently posted; update when a listing is added or removed.
- Date Listed / Date Sold / Sale Price — left blank until each event happens; filling Sale Price before Date Sold is a common source of spreadsheet errors.
- Notes — condition detail, known issues, or anything else worth remembering — never purchase cost or your minimum acceptable price if this sheet or its columns will ever be shared with anyone else.